CAPPO On-Demand - Contract Administration Webinars

The following webinars, were originally produced as live webinars or conference breakout sessions and are focused on the topic of Contract Administration

Assessing Risk in the Contracting Process – Tools You Can Use to Mitigate Risk | Craig Rader, NIGP-CPP, CPPO, CPPB

Contract risk management involves the accurate assessment of the amount of risk contained within a contract. This may include loss of opportunity, legal exposure if things go wrong, and potential business impact the contract will have on the involved parties.  Attend this webinar to learn how the County of Sacramento is assessing contract risk in their services agreements and applying tools to their evaluation process to help minimize and mitigate risk. Copies of the tools they employ will be shared with attendees. Register Here

Back to the Future - Empowering Local Agency Contract Exchange | Stephen Hamill and David Trudnowski, PPEX; Gerry Plummer, County of Los Angeles; Jack Pellegrino and Sean Behan, County of San Diego

Panelists in this session will discuss the following areas:

• From Pandemic to a New Era of Local Agency Crisis Cooperation
•  From National Crisis to a New Vision for Local & Regional Agency Contract Exchanges
• From Vision to a Proof of Concept
• From Proof of Concept to Leading and Building a Regional Contract Exchange
• From Regional Contract Exchange to Other Exchanges & Broader Public Agency Participation
• Q & A Session

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Contract Management and Insurance | Tammy Rimes, MPA, Former Purchasing Agent for the City of San Diego; Janice Unger, Former Director of Bond Purchasing & Contracts, East Side Union High School District; Ria Diaz, Director of Client Services, Former Buyer III & SBE/DVBE Advocate for San Jose State University

Procurement is the hub for any organization. For all the operational parts of the organization - from the grounds to the boardroom, these teams gain the goods/services/construction needed to operate. But what happens after the purchase order or contract has been signed? Contract management and insurance requirements must be met and tracked throughout the contract’s life. While procurement often understands what needs to be done, this session will cover ways to cover all your bases and prevent issues in the future. 

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Case Study - Contract Standards for Janitorial Landscaping and Security Services at the County of San Diego | Allen Hunsberger, Assistant Director, Purchasing and Contracting; Richard McCarvell, Chief, Procurement Services; Judy Ying, Group Finance Director, Finance and General Government Group; Brandon Butler, Director, Office of Ethics, Compliance & Labor Standards; Cynthia Lerma, Chief, General Services Facilities Management

Today, many organizations are looking for ways to drive positive impact in their communities.  With so many programs and initiatives supporting local economic development and diversity, procurement can play a crucial role in unlocking benefits and supercharging our impact, while still meeting all our risk and governance objectives.    

The County of San Diego Board of Supervisors established contracting standards for Janitorial, Landscaping, and Security Services contractors, which enhance employment protections including labor peace, collective bargaining, wage theft, wage floor, and training provisions. Hear about how a cross-departmental County team implemented this Board Policy B-74 and the lessons learned that can apply to many similar contracting initiatives.

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Construction: Contract Administration and Project Close-Out | William J. (Joe) Tommie, CPPO

Effective contract administration ensures that a project is completed in accordance with the terms and conditions set forth in the contract and that the objectives of the contract are achieved. This session examines the procurement professional’s role and responsibilities, highlighting the key elements of contract administration. The session concludes with a review of the responsibilities related to closing out a project.

Application on the Job:

• Examine change orders and contract modifications.
• Determine procurement’s role in settling claims and disputes.
• Manage project delays including excusable, non-excusable, and compensatory.
• Manage the default process due to contract performance deficiencies.
• Distinguish between substantial and final project completion.
• Describe procurement’s project close-out responsibilities.

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Using technology, learn how you can streamline construction prequalification’s including CUPCCAA effectively and effortlessly connect your bidding opportunities to approved only vendors. Register Now

California Uniform Construction Cost Accounting Act (CUPCCAA) | Mike James, Assistant City Manager, City of Pismo Beach, City Representative Member to CUPCCAA Commission

Come learn more about the California Uniform Construction Cost Accounting Act (Act)

• What are the alternative bidding thresholds, and will they make purchasing easier?
• What are the requirements if you do opt in and how do you do that?
• Is it worth it or is it making more work?
• Tips and advice to adhere with the Act’s requirements.
• Lessons learned.
• Q&A

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Driving Contract Savings and Improved Procurement Workflow | Gerry Plummer, Division Manager, Purchasing, Los Angeles County (LACo); Sean Behan, Chief Operations, COSD Purchasing & Contracting; Stephen Hamill, Moderator-PPEx Exchange Administrator; Erica Salas, LACo Asst. Purchasing Division Manager; Marigene Lim-Viernes, COSD Program Coordinator; Love Edmondson, Area Vice President, Key Accounts, SLED; Elenor Khechumyan, Key Account Executive, SLED; Dave Trudnowski, Moderator-PPEx Exchange Administrator

Webinar Outline:

1. Local Agency Contract Exchange (LACE) Overview
2. Challenge-Public Procurement Workflow
3. Opportunity-A Better Way
4. COSD Proof of Concept
5. LACo Proof of Concept
6. Questions & Wrap Up

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Risk Management Oversight in Relations to Procurement and Procurement's Involvement | Michael Derr, Chief Procurement Services at County of San Diego

Our discussions will be focused on those areas of Procurement that are impacted by risk factors:

• Poor Analysis of your Organization’s needs
• Inefficient Contract ManagementCon
• Poor Supplier Selection/Vetting Process
• Ineffective Supplier Relationships
• Dependency on the Manual Procurement Process
• What can we do to Mitigate Procurement Risks

As a CPO or Procurement Professional, staying ahead of potential risk related issues means having a well-defined procurement system/program in place. Register Here

Introduction to CUPCCAA Program & Compliance | Leeann Errotabere, Colbi Technologie Consultant Expert – Procurement, CUPCCAA; Kim Nguyen, Long Beach Unified School District – Assistant Purchasing & Contracts Director

This session will introduce attendees to the California Uniform Public Construction Cost Accounting Act (UPCCAA). Session will cover opting into the act, meeting California State Controller’s Office guidelines, expediting projects, and review of force account compliance. Session will be interactive to allow for audience participation. Register Here