The Value of a Pre-Season: Planning for Disaster

Just as in sports, a disaster procurement pre-season allows your organization the ability to perform at the ‘top of your game’ when responding to and recovering from disasters.  Being prepared makes a big difference in your disaster recovery success.

Some of your procurement pre-season activities to include are:

Measurements and Goals

If your organization has been a recent recipient of federal disaster funding, conducting a procurement after-action review can help your team measure your existing preparedness and set goals for closing any compliance or sourcing gaps you experienced to achieve peak performance in the future.

Click here to access a Federal Procurement After-Action Review template you can adapt to your organization's needs.

Strength and Conditioning

Review your current procurement and contracting policies and procedures for strength in alignment with the most up-to-date federal requirements and condition your team for any pivots needed when utilizing federal disaster grant funding. Create job aids that will walk your extended procurement team through the compliance requirements.

Competitive Activity

Review the cooperative purchasing contracts your organization may need for disaster response and recovery to meet the rigors of competitive procurement practices, particularly in response to a catastrophic event.  Draw up your game plan for accessing only those cooperative contracts that are well-aligned to the federal procurement solicitation, award, and contracting standards found under the Uniform Guidance at 2 C.F.R. 200.

Team Bonding

Make reviewing your disaster procurement plan and ‘practicing’ the outlined plan an annual event for your organization's disaster response team.  Conduct procurement tabletop exercises with various disaster procurement scenarios and see how your team works together to follow the outlined strategy for a ‘winning season’.

Should your team need assistance in your disaster procurement pre-season activities, see how DRS can deliver  Procurement P4D – Planning 4 Disaster for your organization’s needs.

DRS enjoyed our time with you at CAPPO 2024.  Thank you to all who attended our learning session!

If you were unable to attend and would like a copy of the session resources from “Federal Funds S.O.S: Socioeconomic Contracting, Oversight of Contractors, and Suspension and Debarment”, please contact Shelley Vineyard at svineyard@disastersllc.com.